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The Graduate School Application Procedure [for] Completing the Applications


Type all information in the application – PROOF READ!

Request all needed materials EARLY. It is better to have this information requested.

AT LEAST 4 weeks prior to the application deadline (i.e. GRE scores, transcripts from all institutions, ask for letters of recommendation).

Sign the waiver, releasing your right to read the letters of recommendation (to demonstrate your confidence and trust in those you have chose to write letters            recommending you).

Include in your packet a cover letter and resume/curriculum vitae – providing the program with your intent to apply and interest in the program, as well as information regarding your education, work/research experience and any awards etc.

Do not forget the application fee – your application will NOT be processed without it!!!

Give those writing letters of recommendation AMPLE (at least 4 weeks) time to write your letters – they are busy writing many other letters at the same time. Most school request 3-5 letters of recommendation.

Take your GRE’s early – preferably in October in case you need to take them again. That way you will have time to study, take them again, and have the scores sent in with plenty of time before the application deadline.

Call the institutions you are applying to confirm they have received all your application materials BEFORE the deadline!

Who should you ask to write letters of recommendation?

**Make sure you choose individuals who KNOW you WELL and are willing to write you a STRONG letter of recommendation (ask them this). If you do not know, you run the risk of getting mediocre or even poor letters and this will reduce your chance of getting accepted into a program**

What should you provide to those writing your letters of recommendation?

1) A list of the courses that you have taken (especially classes taken with them) and the grades received in those classes. Your strengths and weaknesses – do not be modest about yourself now – you are trying to sell yourself.

2) Description of projects or research that you have done in your undergraduate education.

3) Resume/Curriculum vitae – provides information regarding educational background, GPA, work and volunteer experience, special awards/honors you have received including presentations/publications.

4) List of organizations that you belong to or hold leadership positions

5) Provide a list of conferences, trainings, presentations you have attended.

6) A typed description of the programs that you are applying to and the reason for particular interest in the program—express your goals as a student and professional.

7) Forms provided by the institutions such as letter of recommendation forms – make sure to sign the waiver.

8) Stamped and addressed envelopes for the letter of recommendation to each institution.

9) Instructions for how each school wants the letter of recommendation sent. Some schools request those writing the letter of recommendations send the letters directing to the school. Other programs request the writers to sign the back flap of the envelope and return it to the applicant to send with a completed application packet. MAKE SURE TO FOLLOW THE DIRECTIONS!!

9) Meet with those writing your letters of recommendation – talk with them, allow them the opportunity to answer any questions. You don’t want the graduate committee reviewing your application to have any questions about you or your application.

10) Provide your letter writers with a copy of your personal statement.


Checklist to be completed before sending your applications to the institutions:

___ Complete application is typed and filled out

___ Waiver is signed

___ GRE scores requested and sent

___ Transcripts are requested and sent

___ Personal statement typed/proofread

___ Letters of recommendation

___ Application fee

___ Provided copies of syllabi if requested

___ Resume/Curriculum vitae included

___ Proofread for errors, incomplete forms, typos

___  Information is sent to both the department applying to and the graduate school (if requested)

Source: Adapted from Ball State University